Ontario Genealogical Society Ottawa Branch
Approved on November 6 2013
The Ottawa Branch of the Ontario Genealogical Society will provide financial support for genealogy related projects within the geographical area assigned to the Ottawa Branch by the Ontario Genealogical Society*, utilizing excess funds accumulated by the Branch. The amount of monies to be dispersed shall be determined by the Branch Board on a yearly basis.
The funding will go to support projects which contribute to the knowledge of genealogical techniques and to the knowledge of genealogy relating to names, places, dates and family histories. This could include creating publications, developing databases, digitization of archival material/collections, hosting training sessions and workshops, and the preservation of archival material/collections. This grant is not meant to fund employees, or other in-house labour wages, but can be used to contract services and goods.
Only non-commercial entities may apply for this grant money including, but not limited to, genealogy societies, museums, archives, libraries, schools, historical societies, and community groups. An eligible applicant may submit more than one project proposal in any given year, and may apply in any year the grants are offered regardless of previous proposals or grants issued.
A call for proposals will be posted on the Ottawa Branch webpage in each year the grants are offered, as well as in Ottawa Branch’s newsletter The Ottawa Genealogist, and through other related organizations’ mailing lists and periodicals, such as the CHOO/COPO electronic newsletter, on a yearly basis. Once proposals are received and acknowledged by the Ottawa Branch of the Ontario Genealogical Society, the Ottawa Branch’s Grant Committee will have up to six weeks to review the proposals and make recommendations to the Branch Board for final approval. The Grant Committee will provide a brief report to the Branch Board outlining how the successful proposals fit the criteria, mandate, and requirements described in this document. Applicants will be notified in writing of the success or failure of their application no later than eight weeks after submitting their application.
Successful applicants will be required to prepare and deliver a presentation related to their funded project at either a Branch meeting or Ottawa Branch conference. The support and funding given by the Ottawa Branch must be acknowledged with the logo, web address, and name of the Ottawa Branch of the Ontario Genealogical Society appearing on all promotional material and/or physical aspects related to all projects receiving funding. Successful applicants must agree in writing to these conditions.
Should a successful applicant fail to carry through with the proposed project within the submitted timeline, giving reasonable exception for unforeseen circumstances, or fail to meet any of the above mentioned terms, they will be required to return the grant money to Ottawa Branch of the Ontario Genealogical Society.
*includes the amalgamated City of Ottawa, the United Counties of Prescott & Russell, the County of Lanark and the County of Renfrew